MEETING MINUTES

State Board of Directors
March 21 2014
September 27 2014


State Convention Business Meeting
March 22 2014

MINUTES ARCHIVES

Board of Directors & State Convention Minutes : 2013
Board of Directors & State Convention Minutes : 2011-2012
Board of Directors & State Convention Minutes : 2008-2010

 


 

BCHI State Board of Directors Meeting
September 27, 2014 Minutes
Hosted by Panhandle BCH in Dalton Gardens, Idaho

 

The September 2014 BCHI State Board of Directors (SBD) meeting was called to order at 8:37 by State Chairperson Karen Kimball in Dalton Gardens, Idaho with the Pledge of Allegiance.

State Secretary, Debbie Samovar conducted the Roll Call of State Directors present. All chapters were represented except Cache Peak, Eagle Rock, High Desert and Sawtooth. Minutes from the last Directors Meeting in March 2014 were read with one correction, that Joe Fox be changed to Jim Fox. Terry Steiner, Priest River, made a motion to accept the minutes as corrected, Brandon Breaux 2nd. Motion passed.

State Treasurer, Kay Ryan reported on the corrected calendar program sheet she sent out and that we have an extra 50 calendars due. Sawtooth committed to 12 2013 calendars, sold and paid for 8, still owing for 4 and they will get the 10% for all 12 when we get paid. The Sterling Bank was bought out by Umpqua and our interest earned went from .12% to .05% and is looking into other banks. It was the general consensus that the treasurer make the decision as to which bank to use. Kay suggested that we need to decide what to do with our money and maybe put some into a CD. This will be a discussion for the March 2015 SBD meeting. Kay reported that the North Idaho chapter is officially closed. We’ve received $100 cash for their 2013 calendars and $318.00 cash from the balance of their treasury. Phil Ryan, Squaw Butte, made a motion to accept the treasurer’s report, Gretel Kleint, Heartland, 2nd. Motion passed.

Sawtooth Chapter, Karen Kimball reported they are reorganizing and didn’t want any calendars. There are not enough people in the area to hold a spring convention, but they do want to stay on as a chapter as they do a lot of work around there.

Loss of a Chapter, Karen Kimball reported that there is nothing in the By-Laws regarding that when a chapter dissolves, that what’s in their treasury should go to the State. Raenette Didier said that the chapters can be incorporated and then their articles state what is to be done with their funds. We need to research if there is a need for chapters to incorporate. Jim Michaud suggested that we review the National By-Laws and see that the State’s By-Laws are consistent with them and the chapters with us. It was suggested that Steve Didier do this.

Palouse Chapter, Karen Kimball introduced Chris Reed and Sharon Winn. We received all the information that was required from them at the March SBD meeting. They have 16 family and 16 single memberships and are working on 3 trails. Chris said that it was difficult to get all the forms and documents together as there was no check list with templates on the web site. So they pulled from other chapters and edited with their info. It was noted that there is a handbook on the National site.

Portneuf River Chapter, Karen Kimball introduced Barry Cellan, President and Richard Bingham. They’re from Pocatello, representing South East Idaho. They had 20 people at their first meeting and already have their web site online: http://www.portneufriverbch.com. Steve Didier reviewed their documents and had a list of changes to be made that Karen and Raenette had copies of, but Barry hadn’t received them. It was decided that the three of them would go over those changes during lunch. After lunch Raenette Didier, North Central, made a motion that Portneuf River Chapter be granted conditional acceptance contingent upon getting updated By-Laws, a list of paid members and the paperwork back in 30 days. 2nd by Cindy Walker, motion passed. It was also suggested that the State have a permanent Recruitment Chairperson. Steve Didier said he’d do it.

SBD Meeting Costs, Arleen MacKinnon reported that the bill from the Kootenai River Inn for the March 21st SBD meeting and the Foundation meeting was $790.37. As Selkirk Valley is a small chapter and Bonner’s Ferry is a small town there was no other venues available and the Inn did not allow for outside food. As the State only pays $100 towards the cost of holding their business meetings, the Selkirk chapter requested that the state pay additional funds to offset their expenses. Brandon Breaux, Boise, made a motion to pay an additional $250.00, Robbin Schindele, Squaw Butte, 2nd. Motion passed.

Amendment to the By-Laws, Jim Michaud, Selkirk Valley, presented a resolution that would allow SBD the ability to call a Special Meeting. After discussion, the agreed upon wording was for at least one state director of at least five chapters could call for a Special Meeting. Terry Steiner, Priest River, made a motion to accept the resolution as amended, Arleen MacKinnon, Selkirk Valley 2nd.   20 Yeas, 1 Nay. Motion passed. Resolution will be presented to the chapters for a delegate vote at the April 2015 Annual Meeting. (copy attached)

Idaho Horse Council, Raenette Didier, North Central, reported that three (3) IHC Directors, who are also BCH members from Eagle Rock, attended the June 14th meeting. IHC is working on a Horse Crisis Brochure for emergency movement of equines during a disaster. The next update for the Idaho Horse Census will be in 2015.  This census is done every 5 years by the University of Idaho.  You can get information on this census on the IHC website. Their Annual Meeting is scheduled for November 8th at the Idaho Horse Park.  Dates for the 2015 Idaho Horse Expo are April 17, 18, 19 at the Idaho Horse Park in Nampa, ID. Check out the Idaho Horse Council website at www.idahohorsecouncil.com or go to our BCHI website and click on the Link tab.  The Idaho Horse Council link, as well as the American Horse Council link, is listed.

Broomtales Report, Debbie Samovar, read an e-mail from Lorelei Hamon, Editor, saying that she would not be able to attend the Sept meeting or the spring convention and needs to know what is decided about classified ads. Articles are due to her by Oct 15th and she really appreciates the pictures and articles and just a reminder the quality of the pictures are the quality of what is in the Broomtales. After discussion about free classified ads, Terry Steiner, Priest River, made a motion to allow MEMBER classified ads that are equine/back country related, numbers of words and pictures are at the editor’s discretion and that there be a disclaimer that BCHI and Broomtales is not responsible for the content of any ad or the condition or temperament of any merchandise or stock. Pam Jorstad 2nd. Motion passed.

State Insurance Report, Karen Kimball, reported that there were no changes. Chapters need to get their public events for 2015 submitted by February 1, 2015. If an event is canceled, you can either reschedule it or get a refund.  Reminder: If a dog at your public event bites someone, insurance will not cover it. If a member rides another’s stock and there is an accident, insurance will not cover it.

Letter from Pamela Kettelson, Karen Kimball received an e-mail regarding a Trail Party in the Sawtooth Wilderness in July. We need to be clear on what usage is permitted in wilderness areas and we need a contract with the FS to do any trail clearing.

National Directors Report, Rod Parks reported that Bill HR 4886 has been referred to the Subcommittee on Conservation, Energy, and Forestry and has a slim chance it will get out of committee this year. IMBA has signed on as a supporter and Rep. Labrador supports it. Rep. Simpson is not a supporter so we should send him letters asking why. BCHA is working on a partnership with Quarter Horse Association and we’re getting a face with other organizations. National Chairman Jim McGarvey has started conference calls with State Chairperson. The crowd funding goal was met and $20,000 has been set aside for Education Grants. 21st Century Conservation Corp plans to increase to 100,000 people. Idaho needs to pursue some action. SB 1875 probably 2015 before it gets out of committee. BCHA has added this bill to its agenda for discussion. BCH of California has been approved to teach LNT Master Stock Training Courses. They plan to do two classes next year. (full report attached)

Public Lands Report –North, Rod Parks reported the Carter Mansion is a historic Cabin located on Kirkwood Creek and is a popular site to visit in Hell’s Canyon. Currently, On Oct. 16th there is a cleanup planned to clear the immediate area around the house of brush (including poison ivy), make and install a simple interpretive sign and do some general sweeping and cleaning in the house. Forest Plan Revisions currently in various stages in Idaho: Panhandle, Nez Perce-Clearwater, and Kootenia. Chapters need to be involved in the process by providing comments at the scoping level, proposed plan, and the draft versions. Several forests have plans to manage proposed wilderness as wilderness in reference to mechanized tools for trail maintenance and no motorized use. Lawsuits have been filed against this issue on the Nez Perce-Clearwater NF.  Annual timber harvest goals have been listed and it’s estimated less than 50% of the sales will be offered. Public Comment period extended to Nov, 14 for the Nez Perce-Clearwater NF. Info at www.fs.usda.gov/nezperceclearwater.  Other forests plans can be accessed on their website. The Schedule of Proposed Actions (SOPA) is published in January, April, July, and October. It contains a list of proposed actions that will soon begin or are currently undergoing environmental analysis and documentation. Become aware of and indicate your interest in specific proposals early. Info at http://www.fs.fed.us/sopa/.  BLM will hold two public listening sessions on its Planning 2.0 initiative in Denver and Sacramento during October. Both meetings will provide an overview of the effort as well as a group discussion on methods to improve their planning process. (full report attached)The BLM is working on Travel Plans. If a trail is not on the map then it’s closed. Please review the maps and make sure the trails you know of are shown. It was commented that a new farm bill in the Ag Dept gives counties the ability to manage BLM lands without the need for NEPA’s.

BCHI Website, Rod Parks reported each chapter needs to send at least one article with pictures of an event and/or project to list on the website so we have fresh material on the WHAT WE DO page.  Chapters are not sending local chapter events to the BCHI Website. We need constant content there. You never know who might want to attend your event. Please email me a copy of your flyer or write up. A link for donations is being worked on.

Public Lands Report – South, Phil Ryan reported that early this summer several members from the North Central chapter noticed several signs in the McCall Ranger District on trails that excluded horses from the trails. We looked into the situation and found that the signs excluding horses on these trails were illegally placed there by unknown individuals from biker clubs. We discussed this with the Ranger District and they removed the signs. Karen Kimball called and informed me that several members had ridden in the City of Rocks State Park in southeastern Idaho and found that the signs there informed hikers that when meeting horses on the trails they were to get off the trail and remain quiet so as not to scare the animals. I talked with the assistant Park Supervisor and informed her of the problem and what we would like hikers to do when approaching horses on trials. She called me back and indeed indicated that the signs were wrong and they would pull them and replace them with the correct information.  The FS thought no process was needed to post signs. So talk to them and let them know. The process works. The Forest Service Chief is working on getting trail crews made up of Iraqi and Afghanistan vets who will be paid by the Dept of Defense.

Sportsmen’s Caucus, Phil Ryan reported that the Owyhee Initiative group, the Idaho Sportsmen’s Caucus Advisory Council and the Selway/Bitterroot/Frank Church working group did not meet this summer.

Wireless Microphone, Robbin Schindele reported he hadn’t purchased it yet. To get one with a lithium battery that could be used where no electrical was available would run $500 and $200 had been allotted. Terry Steiner, Priest River, made a motion to increase the allotment to $500, Arleen MacKinnon, Selkirk Valley, 2nd. Motion passed.

Conference Calls from BCHA, Karen Kimball reported that BCHA holds conference calls with State Chairs, Committee Chairs and State National Directors. This is to keep the states aware of what National is doing. Robbin Schindele stated that if you have issues, pass them onto our National Directors who will take them to BCHA. Items for National need to be sent in by March 13, 2015.

Ways and Means, Arleen MacKinnon reported that Merle Olson is collecting the volunteer hours and annual reports. As chapters are slowing down, now is a good time to get this information. The BCHA site has instructions on how to fill out the volunteer hours; you only need to do the first page. Written Annual Reports about what projects each chapter did are also due. The info on both reports needs to be electronic and need to be submitted by the 1st of the year. If you have any problems or need assistance, Karen Kimball will help.

Calendars, Kay Ryan reported that we received an extra 50 calendars from the printer at a discount. Debbie Samovar stated this is due to an industry standard of +/- for overages and unders on print jobs. For the 2009-2014 calendars our sales rep kept forgetting to add this. So for next year we’ll specify in our contract that we will not accept any overs. Rod Parks also stated that at one of the shows where we had a booth; a state tax man came by and informed us that donations are taxable, but raffles are not. So we will need to change the wording on the calendar and entry forms.  If you mail the calendars, wrap them in plain paper and send them at book rate and it is illegal to sell them in Federal Buildings. There was a discussion on the prizes that are offered and as too whether or not we are getting a discount on the gift cards, as we are giving away free advertising. Cabela’s gives us a 12% discount. Karen is working on a 10% discount from Les Schwab and will know more closer to the drawing time, and Big R has not returned our phone calls. We will also look into Cenex. It was noted that we can only give out gift cards for merchandise only. There can not be any cash back on the card balance. Rod Parks made a motion if there was no discount on the gift card that we should not carry them. 2nd by Jim Michaud. There were 4 Yea votes (agreement to not use those who did not give a discount) and 16 Nay votes (to use any gift card). Motion Failed. Robbin Schindele made a motion to continue with a 2016 calendar, Cindy Walker 2nd. Motion Passed. Directors need to get counts from their chapters by the Spring Convention.

Spring Convention, Gretel Kleint reported that the dates would be April 10th & 11th at the Hunt Lodge Holiday Express in McCall. The late date is due to this being the only venue in the area large enough and during a time that the facility would give us room discounted rates of $80 for a king and $85 for a suite. Additionally we will have use of all three of their conference rooms for free, which includes microphone and projector. There is free coffee and a continental breakfast for those staying at the Lodge and $7.00 for non-boarders. There is no kitchen so the banquet will be catered. Since there is no real horse population in McCall there won't be any vendors. They are thinking about doing a silent auction and asked that each chapter to please donate.

Topics for Spring Convention, Suggestions were to get Legislators to go over what’s happening in the government, the Selway Bitterroot Foundation on how they get things done, 21st Century Conservation Corp to see what they are doing in Idaho, Nez Perce representative and the local Brand Inspector.

Chapter Growth Reports, Boisereported no new efforts but did do a project with the Boy Scouts. Heartland hasn’t changed anything, but they’ve gotten 2 new members. North Central is still putting out the placemats and advertising their monthly meetings in the two local papers. Palouse is getting their stuff out there through word of mouth. Panhandle has a scholarship program going. Had one participant last year and have three this year. Priest River held summer potluck meetings with rides and networking with family, friends and neighbors. Selkirk Valley uses their farrier and word of mouth and going to put up Wanted Posters. Float their meetings between Bonner and Boundary counties and thinking of going to county fairs and horse shows. Additionally they got a new web master. Salmon River has two members that aggressively put out posters and trifold pamphlets. Partner with the FS at events and attend 4-H and Bicycle groups. Squaw Butte started working with the 4-H on projects and having pack clinics and rides. Treasure Valley has starting networking in new locales and neighbors. Holding Skills Clinic and doing one day pack trip. Twin Rivers has Kids Kamp which requires membership; they had a booth at the Nez Perce Fair and have a Fund Raiser Ride. They’re planning on putting out a new member packet and having a meeting greeter.

Nominating Committee, Karen Kimball has served two terms so we need a new Chairperson. Rod Parks will not run for National Director again. Raenette Didier and Phil Ryan agreed to be on the nominations committee.

Adjournment, There was not official adjournment as people starting gathering their stuff up to leave. Debbie Samovar shouted for everyone to return their name tags and Karen Kimball shouted for people to fold their chairs and put them in the rack. The clock on the wall said 4:41.

Respectfully Submitted by Debbie Samovar, Secretary

 

RESOULTION OF THE STATE DIRECTORS OF THE BACKCOUNTRY HORSEMEN OF IDAHO

WHEREAS the bylaws of the BACKCOUNTRY HORSEMEN OF IDAHO do not have a provision for a group of state directors to call a special meeting, and such a provision is a common provision of associations and in the interest of the good order and process of the BCHI organization.

WHEREAS Pursuant to Article IV Section 2 and Article V Section 8 of the BY-LAWS OF THE BACK COUNTRY HORSEMEN OF IDAHO the bylaws may be amended at the annual meeting. The voting delegates may adopt any bylaw addition or amendment.

NOW THEREFORE be it resolved at the annual meeting to be held in 2015 that the bylaw be amended and that state directors recommend that the voting delegates add the following language to Article VII, Section 8 of the bylaws of BCHI:

"Special meetings of the SBD may be called by or at the request of the Chairman or at least one state director of at least five chapters of the BCHI. Upon request the Chairman shall immediately schedule a special meeting and set the time and place for holding any special meeting of the SBD. Notice of any special meeting shall be given forthwith by the secretary at least seventy-two hours prior thereto by notice in writing delivered personally or by facsimile or by email to each Director and the notice shall state the business to be addressed. Members of the SBD may attend and vote by conference call."

Approved by the State Directors of the BACKCOUNTRY HORSEMEN OF IDAHO on September 27, 2014.

_______________________________ _______________________________
Karen Kimball, Chairman Deborah Samovar, Secretary

 

 

National Directors Report Sept 27, 2014

  1. HR 4886  National Forest System Trails Stewardship Act of 2014. This is the bill crafted by BCHA and The Wilderness Society after the GOA Trail maintenance backlog report.

IMBA has signed on as a supporter of this bill.   


Sponsor:

Rep. Lummis, Cynthia M. [R-WY-At Large] (Introduced 06/18/2014)

Committees:

House - Agriculture; Natural Resources

Latest Action:

07/07/2014 Referred to the Subcommittee on Conservation, Energy, and Forestry

23- co-sponsors,  Slim chance it will get out of committee this year.


Rep. Labrador, Raul R. [R-ID-1]

09/08/2014

  1. National Chairman, Jim McGarvey, started a conference call for all State Chairmans after the Exec. Committee monthly meetings. He stated the national directors were not passing info on to their membership. I complained in Chattanooga TN that I was offended by this and as of this month, the national directors will also be included in on the conference calls.
  2. The goal of $50,000 dollars on the Crowd Funding was met. Monies will be available from BCHA for education grants.
  3. The BCHA Website has been redesigned. To access it is still www.backcountryhorse.com
  4. 21st Century Conservation Corp Plan to increase to 100,000 people from last years 20,000. Montana & California have very active organizations. Idaho needs to pursue some action.
  5. SB 1875 Wildfire Disaster Funding Act. Introduced by Idaho Senators. Establish a national funding source so local regions are not saddled with cost of fires. The Forest Service's firefighting appropriation has rapidly risen as a proportion of the Forest Service's overall budget, increasing from 16 percent in 1995 to 42 percent today, forcing cuts in other budget areas. Funds spent on fire suppression have exceeded the allocated amount in all but four years since 2000. In these cases, the shortfall is covered through transferring, or "borrowing" additional funds from Forest Service programs that have already been cut over the last 20 years.   Probably  2015 before it gets out of committee. BCHA has added this bill to its agenda for discussion.
  6. BCHA has set up a process so people can add BCHA to their will.
  7. BCHA was invited to The Wilderness Society week long conference. Tables cost $5,000 and 90% of the cost was covered by donations. Ten members in all were in attendance at various times and it was felt this was the best event BCHA has ever been involved in. Multiple meetings and speakers every day and evening events.
  8. BCH of California has been approved to teach LNT Master Stock Training Courses. They plan to do two classes next year.
  9.  I will not be running for another term as National Director.

                                     PUBLIC LANDS REPORT (SOUTH OF THE SALMON RIVER)
                                               APRIL 2014 TO SPETMEBER 2014

The public lands report will be rather short for this period due to the fact that little has happened.

The Owyhee Initiative group has not met this summer.

The Idaho Sportsmen’s Caucus Advisory Council has not met this summer.

The Selway/Bitterroot/Frank Church working group has not met this summer.

As to trails there are two interesting actions that I can report on.

            Early this summer several members from the North Central chapter noticed several signs in the McCall Ranger District on trails that excluded horses from the trails. We looked into the situation and found that the signs excluding horses on these trails were illegally placed there by unknown individuals from biker clubs. We discussed this with the Ranger District and they removed the signs.

            Karen Kimball called and informed me that several members had ridden in the City of Rocks State Park in southeastern Idaho and found that the signs there informed hikers that when meeting horses on the trails they were to get off the trail and remain quiet so as not to scare the animals. I talked with the assistant Park Supervisor and informed her of the problem and what we would like hikers to do when approaching horses on trials. She called me back and indeed indicated that the signs were wrong and they would pull them and replace them with the correct information.

The National Legislation on Trails HR 4886

            The National Forest Trails Stewardship Act is moving forward in the House of Representatives and has (at this writing) 20 cosponsors. It appears that little, if anything, will be moving forward for a vote until after the midterm elections, but now is the time for each of your chapter’s members to be calling Congressman Simpson’s office and asking him to support this legislation. Congressman Labrador has signed on already.

Back Country Horsemen of Idaho Public Lands Representative (South of the Salmon River)
Phil Ryan

BCHI Website Sept. 27, 2015

  1. WHAT WE DO page.  Each chapter needs to send at least one article with pictures of an event and/or project to list on the website so we have fresh material.
  2. Chapters are not sending local chapter events to the BCHI Website. We need constant content there. You never know who might want to attend your event. Please email me a copy of your flyer or write up.

Public Lands-North Sept. 27, 2015

  1. The Carter Mansion is a historic Cabin located on Kirkwood Creek about a half mile up the canyon from Kirkwood Ranch.  It is on the National Register of Historic Places, and is a popular site to visit in Hell’s Canyon. Currently, Carter Mansion and the area adjacent to it is engulfed in poison ivy and other brush. The trail to the Cabin is visible, but difficult to reach because of the brush. The old outhouse and root cellar are totally overrun by brush. There is no interpretive materials at the site. Our plan for the Carter Mansion Cleanup is to organize volunteers to clear the immediate area around the house of brush (including poison ivy), make and install a simple interpretive sign on the porch of the house, and do some general sweeping and cleaning in the house. The date is Oct. 16th. If interested, email to: spencersorensen@fs.fed.us or phone; 208-680-7687.
  2. Forest Plan Revisions currently in various stages in Idaho: Panhandle, NezPerce-Clearwater,  and Kootenia. You need to be involved in the process by providing comments at the scoping level, proposed plan, and the draft versions. Several forests have plans to manage proposed wilderness as wilderness in reference to mechanized tools for trail maintenance and no motorized use. Lawsuits have been filed against this issue on the NezPerce-Clearwater NF.  Annual timber harvest goals have been listed, but the agency states in some cases they do not have staff to put the sales up for bid and estimate less than 50% of the sales will be offered. This is lost jobs. Public Comment period has been extended to Nov, 14 for the NezPerce-Clearwater NF.  http://www.fs.usda.gov/nezperceclearwater  Other forests plans can be accessed on their websites.
  3. I have been monitoring the Federal Register for BLM, FS, and NPS listings and sending you info on activities in your area. It is up to you to follow through. On the BCHI Website you can access these on the “Issues Page”.

Who do you want me to send these notices to? Public Lands Person, State Directors, Chapter Presidents, none of the above?

  1. The Schedule of Proposed Actions (SOPA) is published in January, April, July, and October. It contains a list of proposed actions that will soon begin or are currently undergoing environmental analysis and documentation. It provides information so that you can become aware of and indicate your interest in specific proposals. We encourage your early and ongoing involvement in any proposals of interest to you. Here is the website; http://www.fs.fed.us/sopa/
  2. As part of its ongoing effort to improve the management of the nation's public lands by working more efficiently with the public and partners, the Bureau of Land Management (BLM) will hold two public listening sessions on its Planning 2.0 initiative in Denver and Sacramento during October. Both meetings will provide an overview of the effort as well as a group discussion on methods to improve the BLM's planning process.

Information Link: http://www.blm.gov/wo/st/en/prog/planning/planning_overview/frequently_asked_questions.html#3 
The Denver meeting will convene October 1, 2014, 1pm to 5pm, MDT, at the Denver Marriott West, 1717 Denver West Boulevard, Golden, CO 80401.  The Denver meeting will have a livestream option for people to participate remotely.  The meeting can be accessed at www.blm.gov/live/.
The Sacramento meeting will take place October 7, 2014, 1pm to 5pm, at the Double Tree by Hilton Sacramento, 2001 Point West Way, Sacramento, CA 95815.
Individuals interested in preregistration for the listening sessions or subscription to the Planning 2.0 email contact list can contact the agency through the project's website at www.blm.gov/plan2. Pre-registration is optional and is intended to help us plan for meeting setup.

 

BCHI State Board of Director Meeting hosted by Selkirk Valley BCH
March 21, 2014 in Bonners Ferry, Idaho

 

The March 2014 BCHI State Board of Directors (SBD) meeting was called to order by State Chairman Karen Kimball in Bonners Ferry, Idaho with the Pledge of Allegiance.

State Secretary, Raenette Didier, conducted the Roll Call of State Directors present.  All chapters were represented except Sawtooth & Cache Peak.
The Secretary read the minutes from the last Director's Meeting in September 2013.  A motion to accept the minutes as read was made by Robbin Schindele, Squaw Butte.  Motion was seconded by Wayne Nishek, Selkirk Valley.  Motion Passed.

State Treasurer, Kay Ryan, passed out a report showing our current balances, 2013 income/expenses, and a proposed budget for the coming year & a cover letter with financial highlights. Kay stated the importance that chapters submit their dues by the due date and used the current budgeted line item where there were 2 postings for membership dues. Delays in collecting dues impacts reporting.

Kay addressed a needed change for the 2015 calendars.  Her suggestion was to add a line on the entry card that states participants must be 18 years and older.

The North Idaho Chapter that dissolved in March 2013 has not yet forwarded to BCHI the treasury money that was left nor have they paid for the calendars they received to sell.  It was agreed that the Chairman would write a formal letter & attach a bill.  The letter will be sent certified mail with return receipt requested.

The Sawtooth Chapter sent in a letter with only a partial payment for their calendars & cited the wildfire that moved through the area last summer as the reason.  The Board requested that the Chairman send a letter stating their obligation to pay with a bill attached for the outstanding amount.

Kay has membership statistics from each chapter available if any Directors would like a copy.
A motion to accept the Treasurer's Report was made by Terry Steiner, Priest River.  Gretel Kleint, Heartland seconded the motion.  Motion Passed.

Chapters that have not paid for their calendars are Boise, High Desert, Panhandle, Selkirk Valley & Treasurer Valley.  Calendar payments are due to the State at the Annual Convention.

State Dues increase.  BCHI collects $15 single/$25 family for memberships from the chapters.  The 2014 dues that BCHI will pay out to BCHA in January 2015 will be $15 single/$18 family.  At that time, BCHI will make $0 on a single and $7 on a family.  There was no decision made by the SBD to make a proposal for an increase of dues from the chapters to the State level.

Expansion.  A group of people from Moscow want to form the Palouse Back Country Horsemen Chapter.   April 1st at 7pm will be their first general membership meeting.  Chairman Karen Kimball and Rod Parks, Twin Rivers will attend this meeting. Chris Reed was the representative from the Palouse BCH present at the meeting.  His phone number is 208-596-1222.
Chris brought up his papers & check for review.  The officers will perform a review & revisit this matter later today.

BCHI Documents.  Rod Parks discussed updates to the State Officer Duties list.  The State Convention Planning document also needs to be reviewed.

State Director Training. Terry Steiner, a past State Chairman led the discussion.  Directors & guests were broken up into table groups & each had a discussion about how information from the SBD Meetings should get back to Chapter members.  The group report out were as follows;
-Chapters need to share info about money making ideas, how to get new members, how to share chapter to chapter ideas.
-one of the duties of the Directors is to represent their individual chapters & be responsible to them.  
Directors should let their President know they need time at the Chapter monthly meeting after each SBD Meeting.
-what if your chapter gives you as a Director, direction on how to vote on a proposal.  Then you come to the meeting & get additional info that would change the way you vote.  What would you do?
-when you get new chapter members, send them info about BCH or make new member packets.  Be sure to include them at meetings, don't let them sit at meetings by themselves.

BCHI Purchase.  Chairman Karen Kimball asked the Directors if it would be a good idea for BCHI to purchase a wireless microphone for the SBD meetings so that everyone could hear comments from the floor?
It was decided this topic would be revisited in the afternoon after purchase prices were obtained.

Phil Ryan, Public Lands.  (a copy of Phil's report is attached) 
Owyhee Initiative.  Phil reviewed a letter from Senator Crapo that Directors were given a copy of.
Sportsmen Caucus.  Phil reviewed two main items.  Bill HO 470 would create The Idaho Depredation Control Board and The Wolf Control Fund.   Bill HO 431, (CWD) Chronic Wasting Disease in domestic elk farm herds.

Phil reported that the Forest Service keeps saying that no funding for trails is available nation-wide.  Raenette Didier reminded members of all the work done by BCH on the Trail Classification effort.   If you hear about trails in your area being closed to stock, find out if the Forest Service followed the correct procedure.  Due to the law-suit brought by BCHA, the Forest Service cannot close trails without going through the public comment process.  If your chapter needs guidance, contact Phil.

Selway-Bitterroot/Frank Church Wilderness Working Group. George Bain, Region One specialist will be a speaker at the Convention & will give a talk on sustainable trails.
The working group has been working with BCH of America and the American Horse Council for trail funding.  Letters of support have been submitted for the National Forest Trails Stewardship Act.  There is a possibility of getting funding from FEMA.
There is a new Forest Supervisor on the Salmon-Challis NF.  He has promised that when fire crews are not on fire, they will be working on trails.  It was suggested that Phil ask that Forest Supervisor, by letter, at the end of the year just how many miles of trails were worked on by the fire crews.

Bill Conger, Insurance Coordinator.  The BCHI Insurance Policy renewal date will be changed to April 1st.   The insurance form that is on the website will be edited to include a space for an 'Additional Insured'.  Our insurance is for third party coverage.  Explanation: Liability insurance is third party coverage, the 3 parties are defined: 1st party is the named insured = BCHI (includes all chapters and members), 2nd party is the insurance company, 3rd party is the unknown person(s) who may become injured by the action(s) or non-action(s) of the 1st party and file a claim and/or civil suit for damages.
(The ONLY party who can claim damages is the 3rd party)
If you have non-members on a Chapter project or ride, have them either become a member of your Chapter or at least have them complete the Liability waiver that each Chapter should have on the backside of their membership form.  From the Floor: It was agreed several years ago by the Board that all chapter membership forms have a standard Liability Agreement.  Wording was agreed on & voted on, by this Board.  (a copy of the Liability Agreement template is attached)

The Proposal for a Public Event Dog Policy and Public Event Alcohol Policy was discussed.  These policies are only for Public Event days which are turned into our BCHI Insurance Coordinator and covered by our BCHI Insurance Policy.  This is NOT for chapter trail rides or work projects.

The word that several wanted to add to both policies was “insured” which would have made both policies read “… at any insured public event ..” rather than “.. at any public event ..”.  Terry Steiner, Priest River made a motion that the SBD show support for the Dog & Alcohol Proposals as presented.  Kathy Kerley, High Desert seconded.  A hand vote was taken.  Motion passed.

Side Note from the Floor:  Poker Rides are illegal in the State of Idaho per the Idaho gaming regulations.

National Director's Report.  Robbin Schindele reported that the primary issue for BCHA is that the majority of the public do not know what BCH does.   BCHA has been looking at how to raise money for the National organization for many years.  BCHA is considering “crowdsourcing” & Robbin gave some examples of crowdsourcing.  Robbin has been working on a BCHA committee that has come up with a new BCHA brand.  The new website will be up on April 24th during the BCHA Annual Meeting, with the crowdsourcing going live on April 25th.  BCHA needs as many BCH members as possible to sign on to the site.  That will bring the BCHA name to the top of the list.
Rod Parks mentioned that although he sends out a lot of info from BCHA, that info keeps the State Directors informed about what is going on nationwide.  Rod also announced that Kansas will be coming on as a new BCH state organization at the April BCHA meeting.
Robbin reviewed the proposal on crowdsourcing asking BCHI to donate $2500.00, that was sent out to all the Chapters.  Rod Parks, Twin Rivers made a motion that the SBD support this proposal.  Seconded by Bill Clarke, Panhandle.  Motion passed.

Wilderness Act 50th Anniversary Sept 3rd.  Rod Parks reported that BCHA would like all BCH chapters to take part in the Wilderness Act 50th Anniversary Celebration if one is happening in your area.  Twin Rivers would like to partner with North Central Idaho in the celebration at Wilderness Gateway.  Phil Ryan mentioned an event at the Sulfur Creek Ranch in the Frank Church that is also happening in conjunction with the Wilderness Act 50th Anniversary.

Broomtales Report.  Chairman Karen Kimball read a written report from Lorelei Hamon, Editor.  The next Broomtales deadline is May 23rd.  Lorelei appreciates all the comments & suggestions she receives after each edition. 
Debbie Samovar reported that she had sent out a list of the complimentary copies of Broomtales that goes out.  She has only had a response from two of our fourteen chapters, so far.  A paper copy was available at the SBD meeting for Directors to make corrections/additions.
The question was asked if there was anything that could be done about the quality of the pictures in Broomtales.  Debbie Samovar, Broomtales Mailing Coordinator will contact Lorelei to discuss this.

BCHI Business Cards.  At the last SBD Meeting the Board decided that we needed a standard business card to be used by all State Directors.  Robbin Schindele completed a template & will send it out to all State Directors for immediate use.  Robbin noted that he will send out a template compatible with Avery labels so that Directors can take it to Staples or other printing stores if they choose to have business cards made.

Palouse BCH.  Steve Didier, a past BCHI Chairman and a past BCHA Chairman did a review of the papers submitted by the Palouse BCH.  Steve recommended to the Board that corrections needed were minor & that they be given Conditional Acceptance until those are made.  Wendy Coome, Treasure Valley made a motion that we ask Delegates tomorrow to vote to  give the Palouse BCH a conditional acceptance & that they have 30 days to comply with the findings of a review.   Seconded by Sally Wilson, North Central.  Motion Passed.  
Items for compliance that were found at the review, will be attached to & made a part of these minutes.

Purchase of wireless microphone for SBD Meeting, continued.
Wayne Nishek, Selkirk Valley made a motion that $200 be allocated to purchase a wireless mic to be used at all SBD meetings, Terry Steiner, Priest River seconded.  Motion passed.  Robbin Schindele, Squaw Butte volunteered to make the purchase.

Ways & Means Report.
Merle Olsen reported that there are about 50 calendars left.   Debbie Samovar, BCHI Calendar Coordinator reported that she got a quote from the printer who does the BCHI calendar on decreasing the amount of calendars printed each year.  This information will be available if the proposal that has been presented to the chapters is passed by the Delegates tomorrow.
First, Kay Ryan, State Treasurer read the proposal to decrease the amount of calendars printed from 2,000 to 1,500.
Debbie went on to report that paper costs went up 12% from last year to this year.  Also, the printer did an internal audit & discovered they were 5.5% short on their labor costs to put out the calendars.  Design costs remain the same at $1200.
2000 calendars = $8400, with lighter cardboard, cost for 2000 = $8076, 1500 calendars = $7116.
A discussion followed on pros & cons to changing the number of calendars printed each year.
It was suggested that a committee to come up with pre-sale ideas for Chapters may help with sales. 

BCHI Education Committee.   Bonnie Fox, Committee Chair introduced her committee.  Marybeth Conger, Squaw Butte - Cindy Walker, Salmon - Joe Brinkmann, Eagle Rock.   They are making contact with their Chapter counterparts & also reviewing what is available on the BCHI website.  Information on Education hours will be collected from chapters.  The committee will request $300 for education efforts from the BCHI Foundation.  They would like to use the money for recognition award & education projects.  The committee is looking for additional members trained in Leave No Trace.

Volunteer Hours Report.  Merle Olsen reported that he received all of the chapters' Volunteer Hours Report & most of the Annual Reports.  Chapters do not need to send in all of the sheets from the spreadsheets.  Only the summary sheet is what is needed to compile the State totals.  Some Volunteer Hours Reports & Annual Reports are being submitted by hard copy instead of electronic copy.  Chapters need to find someone in their chapters to submit these reports electronically.  Hard copy reports will not be typed into the computer by the Ways & Means Committee.

Idaho Horse Council.  Raenette Didier reported that three new BCH Directors were voted onto the IHC Board of Directors in November at the IHC Annual Meeting.  They are; Bonnie & Joe Fox, Treasure Valley and Janine Townsend, Squaw Butte.  Raenette encouraged Directors to periodically sign on to the IHC website & share information there with the chapters.  Of special interest is a report from the Assistant State Vet on equine disease outbreaks in the State of Idaho & surrounding areas.  Raenette passed out Idaho Horse Exp posters & asked chapters to post them in their local area.  She also passed out copies of a Body Condition Scoring sheet for horses to each Chapter.

Proposal for Recruitment.  Kay Ryan, Squaw Butte President read this proposal.  Comments were that there didn't seem to be anything to vote on & that it was more of a statement than a proposal.
A question was asked if money could be given to Eagle Rock for advertising to form a new chapter in Pocatello?  Discussion followed about line items already in the BCHI budget.
Robbin Schindele, Squaw Butte made a motion to increase the budget line item for Expansion from $350 to $500.  Seconded by Wayne Nishek, Selkirk Valley.  Motion Passed.

BCHI Website.  Rod Parks, Website Coordinator reported that he is looking for a replacement.  He has noticed that some BCHI chapter websites are not maintained & chapters need to pay attention to that.
Rod is impressed with the Squaw Butte chapter website & asked the Squaw Butte Directors if they would ask their chapter website person if he would be interested in being the website coordinator for BCHI.  Rod needs an article from each chapter to go on the website under “Who We Are”.  Chapters also need to send in posters for clinics, rides, etc. to go under the “Activities” link.  It is important that we keep putting fresh material on the BCHI website.  Rod is also interested in putting a place for donations on the BCHI website?  It was suggested that we look into PayPal so that people can make donations direct to the BCHI Foundation. Robbin Schindele, Squaw Butte volunteered to check on that.

Chapter Reports. 3 minutes was given to each chapter to report on expansion and/or youth efforts, or upcoming events.  Directors are encouraged to bring ideas back to their respective chapters.

Letter of Support.  Wendy Coome, Treasure Valley told the Board about a monument that their chapter would like to see placed at the Wilson Creek trail head in honor of Whit Wittham.  Whit recently passed away & was one of the original members of the Treasure Valley Chapter & a long time State Director on this Board.  Wendy is requesting that a letter from each chapter be written to the BLM in support of this project.  Wendy will get the address or email of the BLM office in their area to the State Secretary, so it can be sent out to the Directors.

Financial Audit Review.  State Chairman, Karen Kimball had asked Karen Parks, Twin Rivers to conduct the annual audit for our State Treasurer.  Karen Parks reported that the BCHI Treasurer books & records were in order & commended Kay Ryan for her bookkeeping skills.

Nomination Committee Report.  Gretel Kleint, Nominations Committee Chair reported on the nominees that were running for an office.  They are;  President-Karen Kimball, Vice President-Arleen MacKinnon, Secretary-Aline Brinkmann & Debbie Samovar, Treasurer-Kay Ryan, National Director-Robbin Schindele, Alternate National Director-Terry Steiner.
The Chairman asked for any additional nominations from the floor.  None were given.  Terry Steiner, Priest River moved that we accept by acclamation those offices not contested.  Seconded by Cindy Walker, Salmon River, Motion passed.  The two nominees for State Secretary stood up & told a little about themselves.  Voting by ballot was taken.  Voting results - the new State Secretary is Debbie Samovar.

Next SBD Meeting.  State Chairman Karen Kimball asked if we should continue to have two meetings per year or go back to three?   Discussion. Robbin Schindele, Squaw Butte made a motion to continue with two meetings per year.  Seconded by Bill Clarke, Panhandle.  Motion passed. Next SBD meeting, Saturday, Sept. 27, hosted by Sawtooth.

Next State Convention
Which chapter will host the September meeting?  The State Chairman reported that the Sawtooth Chapter has refused to put on the 2015 State Convention per our rotation schedule.  The Sawtooth Chapter has volunteered for the September SBD Meeting & would like to have it on September 27th.
There were several comments on the Convention rotation schedule & that it had been adopted several years ago.  The concern was also voiced that the schedule guaranteed that the Annual Convention would move from the North to the South & back again each year to help all the Chapters with travel expenses to the Convention.  Because of the lack of membership in the Sawtooth Chapter, the Heartland Chapter volunteered to move forward & host the 2015 Convention.   The Priest River Chapter will stay in the 2016 slot & all other chapters will move up one year on the list.  The State Chairman was asked to contact the Sawtooth Chapter & offer assistance from the State Board.

Meeting Adjourned.  Submitted By:  Raenette Didier, BCHI Secretary  bchisecretary@gmail.com

_______________


                                    PUBLIC LANDS REPORT SEPT. 2013 TO MARCH 2014
                                                              Phil Ryan
                                                          Owyhee Initiative
Boundary corrections due to map errors have been corrected, some can be done administratively by the BLM while others will take congressional work.
            Cattle allotments and grazing permits are still being worked out. What was the “intent of the law” and what the final wording of the law are two completely different matters. Even with a letter from Senator Crapo to the BLM specifically addressing this issue the BLM is going with the strict wording of the Owyhee Wilderness bill, there is no legal wording of “Grandfathering certain activities”
            The BLM has a fencing removal project for BCH chapters here in the South Western part of the state for this spring.
                            The Idaho Sportsmen Caucus Advisory Council
The Idaho Sportsmans Caucus Advisory Councils major issues that BCHI members need to be aware of as sportsmen are CWD “Cronic Wasting Disease in domestic Elk farm herds. Bill HO 431.
Bill HO 470 would create The Idaho Depredation Control Board and The Wolf Control Fund.
There are other bills pending, I have attachments for the BOD. From the Idaho Fish and Game Dept.
                              Selway-Bitterroot/Frank Church Wilderness Working Group
Wilderness working group continues to move forward slowly, as with all collaboration groups. Agreements on “Right Sizing of Trails” and sustainable trails are the main focus, but no firm definitions or solutions as of this time.
            This summer the Sulfur Creek Ranch, which is inside the Frank Church Wilderness has volunteered to host a “pack in” to see firsthand the problems with trail issues. We will be asking legislators, or their staff, Forest Service personnel and members of the working group on this “fact finding” trip!
Our next meeting will be in April in Boise.
                                     NATIONAL FOREST TRAILS STEWARDSHIP ACT
            Back Country Horsemen of America and The Wilderness Society have been working to develop  a number of administrative and stewardship concept papers dealing with specific recommendations and actions that the Forest Service could adopt with little or additional cost to the Forest Service. These recommendations are for specific actions on the trail system.
            I have sent out these papers to all BCHI board members along with letters attached that they could send on to the Chief of the Forest Service and congressional members.  These letters of support  and others from interested groups across the country will hopefully persuade congress to pass the " National Forest Trails Stewardship Act
            I can say that several of the action items in the Stewardship concept papers have been approved by the Chief of the Forest Service.
1. The issue of Volunteer Liability: In the past the Forest Service District where the volunteers have been working was responsible for any “workman’s Comp” claims. That in some cases would wipe out all the funds for trails in that district. Many forests have been reluctant to use volunteers for that reason. Now the workman’s Comp. claims will come out of a general pool from across the Forest Service.
2. Sawyer Training: Training of Forest Service and volunteer personnel has been inconsistent from region to region. That will be standardized across the country.
            I hope to have more details about legislation at the BOD meeting.

 

___________________________

 

Back Country Horsemen of Idaho, Back Country Horsemen Foundation, & xxxx Back Country Horsemen
RELEASE AND WAIVER OF CLAIM
Effective Calendar Year 2011

 

NOTICE:  THIS DOCUMENT IS A LEGALLY BINDING CONTRACT LIMITING YOUR RIGHTS TO RECOVER FOR INJURY AND LOSS!

Nothing in this agreement is intended to limit the effect of or replace the limitation of liability provided by Idaho’s Equine Activities Immunity Act, Idaho Code § 6-1801 et. seq.  This agreement is intended to extend greater protection to the entities named below.  By signing this document you waive your rights to bring any legal claim to recover compensation or obtain any other remedy for injury or death to yourself, your spouse, your children, or others for the loss or damage to property, however caused, arising out of the negligent or other tortuous acts of the officers or agents listed below, now or at any time in the future, caused by their actions or failure to act, or otherwise.  You also agree to protect, defend, and indemnify the officers or agents listed below against all claims for injuries you cause to others in connections with any of their activities. 

1. Definitions.  Herein “xxxxBCH” means xxxx Back Country Horsemen, its officers, agents, activity coordinators, activity leaders; “BCHI” means Back Country Horsemen of Idaho and the Back Country Horsemen of Idaho Foundation, its chapters, officers, directors and members.  “I” means the undersigned individual, all heirs, and the members of their family, including any minors whether or not accompanying the individual, and the personal representative, executors, and administrators of the individual.

2. Release and Waiver of All Claims and Covenant Not to Sue.  In consideration of participation in the activities of xxxxBCH and BCHI by me, by my spouse, children and other dependents, I irrevocably waive and release xxxBCH and BCHI and the owners of all facilities, equipment, and land used in xxxxBCH and BCHI activities from, and WAIVE MY SUBSTANTIAL RIGHT TO ASSERT ANY CAUSE OF ACTION, CLAIM OR DEMANDS OF ANY NATURE WHATSOEVER, including by not limited to, any claim of negligence, which I may have or acquire in the future against xxxxBCH and BCHI on account of personal injury, property damage, death, or accident of any kind, arising from my involvement in xxxxBCH and BCHI activities, however the injury or damage is caused, including, but not limited to, the negligence of xxxxBCH or BCHI.  I contractually release  xxxxBCH and BCHI and agree to hold xxxxBCH and BCHI harmless from any and all liability for any claims, demands, damages, actions, causes of action, or suits of any kind or nature whatsoever, which result or may result in the future from activities sponsored by xxxxBCH or BCHI or coordinated by xxxxBCH or BCHI members. This release applies to all xxxxBCH and BCHI activities in the future in which I may participate. This release shall be effective and apply to all my heirs and the members of my family, including any minors, whether or not accompanying me, and my personal representative, executors, and administrators.

3.  Legal Action Limitation.  If any of the entities listed above has to take legal action in relation to this Agreement, and the entity is successful in the action, the unsuccessful party shall pay to the entity, in addition to all sums that the unsuccessful party may be called on to pay, a reasonable sum for the entity’s attorney’s fees and court costs.  This Agreement shall be governed by and construed in accordance with the laws of the State of Idaho.  Venue for any dispute or litigation arising out of this Agreement shall be in _____________ (insert the county were the chapter is located) County State District Court.  Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if in writing signed by each party or authorized representative of each party.  There shall be no oral amendment or modification of this Agreement.

4. Acknowledgment of Risk.  I hereby acknowledge and agree that activities of xxxxBCH and BCHI are frequently inherently dangerous and have a high degree of risk.  I acknowledge that by execution hereof, I am waiving and releasing all claims against xxxxBCH and BCHI for any injury whatsoever.  I agree to participate as a common adventurer, being personally responsible for my own safety and not looking to any others to protect me from harm.

5. Statement of Capacity and Understanding.  I will not undertake any activity of xxxxBCH or BCHI without becoming fully aware of the nature and extent of the risks inherent therein. By participation, I am voluntarily assuming the risks. I will not engage in the activities unless I am in good health and have no physical limitations, which could preclude my safe participation. I understand I am responsible for my own instruction in safety and providing for my own safety. I am of lawful age (18 years or older) and other wise legally competent to sign this agreement. I understand that the terms of this agreement are contractual and legally binding. By signing this agreement, I acknowledge that I have carefully read this agreement, and sign if of my own free will.

 

X__________________________________    _________________ _______________________
                                Signature                                             Date                             Print name

 

X__________________________________    ________________ ________________________
                                Signature                                             Date                             Print name

If the above named individual is under 18 years of age: Parent of Guardian Consent: I, as parent or guardian of the above named minor under 18 years of age, hereby consent to the terms and conditions set forth in this Release and Waiver of Claim form.  I authorize his or her signing it, and covenant not to sue.  If any provision or provisions of this Agreement shall be held to be invalid, illegal, unenforceable or in conflict with law of any jurisdiction, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby.

X_________________________________    ________________ _________________________
                   Parent or Guardian Signature                              Date                        Print name

If the above named individual is under 18 years of age: Parent of Guardian Consent: I, as parent or guardian of the above named minor under 18 years of age, hereby consent to the terms and conditions set forth in this Release and Waiver of Claim form.  I authorize his or her signing it, and covenant not to sue.  If any provision or provisions of this Agreement shall be held to be invalid, illegal, unenforceable or in conflict with law of any jurisdiction, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby.

X_____________________________________    ______________ ________________________
                   Parent or Guardian Signature                             Date                          Print name

 

___________________________

 

This is a list of items needed to grant Acceptance to the Palouse Back Country Horsemen as a BCHI chapter organization.

A Conditional Acceptance will be granted at the March 2014 Annual Convention if it is agreed by the Palouse BCH representative present that the items listed below will be received by the State Chairman on or before the April 1, 2014 Palouse BCH general membership meeting.

 

1) Proposed By-laws. Add a title.
BY-LAWS OF THE PALOUSE BACK COUNTRY HORSEMAN

2) Article I. Chapter name should not be Palouse Back Country Horsemen of Idaho. Delete 'of Idaho'. Chapter's bank checks show the correct name as Palouse Back Country Horsemen.

3) Article VI, Section 1. Add 'Meetings shall generally be conducted according to Roberts Rules of Order.

4) Article VII, Section 1, Section 4 & Section 6. Change all references to Directors to 'State Directors'
and Alternate Director to 'State Alternate Director' to differentiate between a chapter Board and the State Board.

5) Article X, Section 4. Change first sentence to 'Standing Committees shall be created from time to
time as needed.' Delete list. A list is better suited as Policy, rather than a part of your by-laws that must be amended if you decide later all the listed committees are not necessary, all of the time.

6) Application for Membership Form was signed by persons listed as Chair & Vice Chair. Your by-laws note these officers as President & Vice President.

7) Need complete officer list. President, Vice President, Secretary, Treasurer, two State Directors, one Alternate State Directors. Names, email & phone.

8) Need one more member to have the required 15 members to start a chapter.

9) Membership Form . First sentence, delete that the reason for chapter is; 'the preservation of the backcountry'. This is not a purpose of Back Country Horsemen. Replace with the first Purpose of BCHI listed under Article II in your by-laws.

Note: The check for $150.00 from the Palouse Back Country Horsemen was returned to Chris Reed. This is a requirement only for the first chapter of a State organization. Not applicable.

The Palouse BCH will pay their State dues to BCHI for the 2014 calendar year in January 2015. Per
the BCHI by-laws; State dues are due on or before January 1st & delinquent by February 1st each year. Delinquent chapters will lose their right to vote.

 

Application documents were reviewed by Steve Didier, Past BCH of Idaho Chairman, Past BCH of America Chairman, and past BCH of America Expansion Committee Chair.

 


BCHI State Convention Business Meeting
March 22, 2014 at Bonners Ferry, ID

Arleen MacKinnon President of the Selkirk Valley Chapter welcomed everyone to the 2014 BCHI Annual Convention & led the delegation in the Pledge of Allegiance.  Phil Ryan, Squaw Butte gave the invocation. 
Arleen introduced the Mayor of Bonners Ferry, David Anderson.  Dave welcomed everyone to Bonners Ferry & gave a little history of the area. 

State Chairman, Karen Kimball called to order the BCHI business portion of the Convention.
State Secretary, Raenette Didier, took a roll call of the chapters. The chapter's voting delegates were also declared.  All chapters were present with the exception of Sawtooth & Cache Peak.

State Treasurer, Kay Ryan gave the BCHI Finance Report.  There was $69,000+ available at the end of last fiscal year; there is $59,299 at the end of this fiscal year.  The 2013 calendars produced $13,056 of profit.  From 2009-2013 BCHI had a $67,200 calendar profit. Kay informed chapters she had a spreadsheet showing year by year expense & profit for BCHI calendars. Let her know if your chapter is interested.

Proposal – Calendar Printing.  Marybeth Conger, Squaw Butte presented the proposal.
Discussion from the floor followed. Delegate Vote: Unanimous 'No' Vote.  Failed.
 
Proposal – Encouraging Membership Growth.  Marybeth Conger, Squaw Butte presented the proposal.  Discussion from the floor.  Main discussion item, this is not a Resolution.  It is a suggestion.
It was agreed that a vote was not necessary. 

New BCHI Chapter called the Palouse Back Country Horsemen is being formed in the Moscow area.  Chris Reed, a representative from that group was introduced.  Chairman Karen Kimball informed the delegation that the papers necessary to receive an acceptance as a new chapter were reviewed & it was found some corrections were needed.  Those corrections will need to be done before they can be accepted as a new chapter of BCHI. 
Bill Conger, Squaw Butte made a motion to grant the Palouse BCH a Conditional Acceptance as a new chapter of BCHI pending the corrections that are due by April 1st to the State Chairman.  Seconded by Wayne Nishek, Selkirk Valley.   Delegate Vote: Unanimous 'Yes' Vote.  Palouse BCH has a Conditional Acceptance to BCHI.

Proposal – BCHA Marketing & Communications Strategy.  Robbin Schindele, Squaw Butte presented the proposal & gave some background.  Discussion from the floor.  The vote is if Chapters support donating $2500.00 from the BCHI finances to BCHA for this effort. 
Rogers Segers, Squaw Butte made a motion to vote on giving $2500 to BCHA for crowdfunding.  Seconded by Arleen MacKinnon, Selkirk Valley.   Delegate Vote:  64 In Favor/5 Against.  Passed.

BCHI Proposed Budget.  Chairman Karen Kimball announced that the SBD neglected to take a vote on the Proposed Budget at the SBD meeting yesterday & a vote was needed from the State Directors.  Bob Savage, Priest River made a motion to accept the proposed budget that was presented & discussed at the SBD.  Seconded by Kathy Kerley, High Desert.  A vote by the State Directors was taken.  Motion Passed.
Proposal – State Insurance Policy.  Bill Conger, BCHI Insurance Coordinator presented the proposal & gave some background information on the State policy.  The renewal date for the BCHI Insurance will be April 1st.  When chapters submit events, they need to be events that are scheduled from April 1st to March 31st of the following year. Chapters were given time to ask questions about what is covered, and what is not.
Steve Didier, North Central made a motion to accept the two insurance policies as presented with the addition of the typo identified.  Seconded by Cindy Walker, Salmon River.
Delegate Vote:  66 In Favor/3 Against.  Passed.

Foundation Report.  Karen Parks reported on the financial picture for the Foundation.
Ambassador Program                       $  935.74
Litehouse Donation                         $  942.45
BCHI Foundation Inc. Balance       $2404.35
Checking Acct balance                    $4282.54

Monies are coming in to the Foundation, but monies need to go out as well.  Karen reminded the Chapters that this money was obtained for chapters to use.
The BCHI Board of Directors is looking into a Donation button to be placed on the Foundation Link of the BCHI website. Karen reminded members that the Foundation does have a link on the BCHI website.  Forms & information are available there.
2014 BCHI Foundation Officers:  President - Jack Lamb, Priest River:  Vice President - Karen Parks, Twin Rivers:  Sec/Treas - Lorriane Genzmer, Cache Peak

George Bain, United States Forest Service
George Bain works in the Region One Office in Missoula, MT.  He is in charge of the Recreation & Trails Program.   George let the delegation know that he is familiar with BCH and the work that they do.  He had viewed our Chapter Displays & was encouraged by the effort to teach youth & bring them into the organization.  George said that the USFS is well aware of the amount & quality of work that BCH nation-wide does accomplish.

George gave a power point presentation about the Forest Service Recreation & Trails Program & then opened it up for questions from the delegates. 

-Where is the increase of trails on FS lands coming from?
George replied that in some FS locations as they close roads, they are now re-classifying them as trails.
-There are some FS personnel that have a philosophical stand to not use all the tools available to them.  Is the agency ever going to address that?   Discussion followed on chainsaw use in wilderness.
George cited the Wilderness Act that states no mechanized equipment in wilderness.  He also talked about the minimum tool analysis.
-George made the statement that in areas where the FS can use chainsaws, they are still not getting the job done.
-George cited an example that one of the Forests in Region One opened a trail that had been closed for 15 years.  George said he has to ask himself as a manager, was that a good choice?
    
George closed his talk by saying that he wanted BCH to know that the Forest Service thinks of us as a partner and a friend.

BCHI 2014 Officers.  Karen Kimball, State Chairman introduced the BCHI Officers & Committee Chairs.
Chairman – Karen Kimball, Vice Chairman – Arleen MacKinnon, Secretary – Debbie Samovar, Treasurer – Kay Ryan.  Phil Ryan, Public Lands South,  Rod Parks, Public Lands North, Education Chair – Bonnie Fox,  Ways & Means Chair – Arleen MacKinnon, National Directors Robbin Schindele & Rod Parks, Alternate National Director – Terry Steiner, BCHI Website Coordinator – Rod Parks,  BCHI Insurance Coordinator – Bill Conger, BCHI Calendar Coordinator – Debbie Samovar.

The State Chairman thanked the Selkirk Valley Chapter for a job well done & everyone is looking forward to what they have for us during the afternoon & evening program.

With that the BCHI Business Meeting ended. The Chairman turned the Convention back to the Selkirk Valley Chapter.

Submitted By:  Raenette Didier, BCHI Secretary

 


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